Confused About All those Import Export Documents?

Posted: December 1, 2010 in Import Export Business

Start on the Path to Acquiring the Advice you Might Need

Considering that the entire world has become a worldwide community there is almost nothing which does not shift in between territorial borderswhether it is books, food, white products as well as automobiles. The Import Export documents which go along with all export import productshappen to be an important component in all export import actions. Exporting and importing are generally normal actions pertaining to quite a few firms, along with the basis for existing for others. It truly is virtually certain that you have gotten involved in export import at some stageinside your organization, even if it is just the merchandise you should use within your enterprise. But if you’re playing with the thought ofbecoming far more set on export import, you have to discover all about the import export documents you’ll have to be familiar with.

A common adage is that importing and exporting has next to nothing to do with goods and everything to do with import export documents! Itsounds like an exaggeration, but unfortunately it’s true! The importance of correct paperwork cannot be overstated. If you’re the type of personwho just can’t stand dealing with paperwork, may we suggest that you hire someone who can! Documentation is the cornerstone of internationaltrade and the lifeblood of making a living from it.

There is generally some variation in the import export documents required for trade from country to country but they’re sure to include the following:

Purchase order – It seems like a basic business requirement but it is also needed for financing. The purchaser may need to show the order to hisbank to organize a temporary loan, or customs may want to see the paperwork to make sure everything is valid.

Letter of credit – this is used for making payments for imported goods, once the necessary documents are handed over (see, we told you they were important). A letter of credit basically says that the importer’s bank guarantees to pay, provided all the papers stipulated in it are in order.

Shipment documents – a bill of loading is needed for sea shipments or an airway bill when goods are sent by plane, as proof that the goods have been sent by the supplier.

Certificates of origin – Several countries have restrictions on the import of goods from other countries, and may apply tariffs to these goods orban them altogether. Alternatively, there may be tariff benefits accorded to goods from from specific supply sources. In such cases, an exporter will need to submit a Certificate of Origin, which is endorsed by a designated regulatory authority.

Quality inspection certificates – if the buyer specifies an inspection prior to shipment, these are paramount to making sure the deal is confirmed.

Packing list – The list of all of the cartons within the container and the contents within.

Invoice – The most important document, make sure that a full summary of goods is outlined and it’s invoiced in the currency of sale.

Others(!) – These are specific requirements, and change from country to country. For example, Australia has stringent quarantine restrictionsgoverning the trade of food and animal products. You would need to secure a permit, or subject your goods to an inspection or quite possibly both.

This might seem like a long list of import export documents, but it is not exhaustive. That is why it’s important to either speak to some experts,hire someone or make sure you get the training you need. It will end up saving you a lot of money and a lot of heartbreak in the long-term.

So, if you are looking for more information about Import Export Documents or you want to know the ins and outs of running an import export business then go to and claim your free report.




Leave a Reply

Fill in your details below or click an icon to log in: Logo

You are commenting using your account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s